July 28, 2006
Whatever Happen to the Paperless Law Office?
I would be remiss if I didn’t add my drum beat to Dennis Kennedy's post Lawyers Continue to Move Toward the “Papermore” office. Dennis notes the following comment from the ABA: “According to the 2006 Legal Technology Survey Report, 61% of attorneys save email related to a case or client matter by printing out a hard copy."
When you start digging into it, you will find law firms keep paper copies of bills even when their accounting system automatically archives those bills electronically. States mandate the retention of paper copies of trust ledgers. Not only do most law firms keep documents in their original paper form, some actually take the time to convert electronic documents into paper for “retention” purposes.
This fetish for paper runs against technology and business trends. It places law firms and clients at an unnecessary risk. Paper was yesterday’s precedent, but that is changing. It is not the most efficient mode of communication, and it is no longer the most secure method of retaining information. As I noted in a prior post discussing the lessons learned by law firms in Katrina’s eye and in the post about the fire that destroyed 170,000 files, you cannot protect paper! You can replace office space, equipment, phones, etc., but without your “client and case stuff,” you are out of business.
The only way to protect the contents of paper is to convert it to electronic digits and images. Once you have done that, you have the ability to apply the same safeguards available to you to secure your computer records.
In his post, Dennis credited Ross Kodner for championing the cause of the "Paper LESS" for years. There has been progress. Unfortunately, rather than becoming less dependent on insecure paper, many appear to be going in the opposite direction, converting electronic content into paper document.
Old ways die hard!
Morepartnerincome.com is sponsored by Juris, Inc. For information about Juris® products and services for increasing law firm performance and partner income, go to www.Juris.com.
Related posts
Filed under Disaster Recovery, Risk managment by Tom Collins