April 23, 2007

Key Performance Indicator (KPI) Tracking for the Law Firm

10:03 am
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March 7, 2007

Law Firms to Spend More on Software in 2007

2:46 pm

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For regular blog readers who saw yesterday's blog about Tom's surgery, it was a success!  You'll probably hear more about it from him later.  Until he's back at the computer, his pre-written blogs will be posted daily, starting with the following:

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According to a recent survey by Thomson Elite, 50 percent of are planning to increase technology spending in 2007.   A large majority of reporting firms, 80 percent, say they will spend more on software than on hardware. Likewise, the survey indicates that firms do not plan on increasing technology staff levels.  The emphasis is on software and infrastructure investments to improve competitiveness and partner income.

 

Thomson’s finding parallels the emphasis on software indicated by responding to an earlier Law Firm conducted by , Inc.  In addition to financial information, the survey polled participating firms about their financial and priorities.  It turned out to be a wish list for better tools to guide the firm. Here are their top wishes:

 

  • Real-time information for

  • Improved reporting systems for better

  • Budgeting & forecasting tools

  • Benchmarking tools to improve competitive information

 

The top two desires, real-time information and , signals that traditional reports are no longer adequate. want actionable information that is instantly digestible and in time to do something about it.  The new dashboard technology arriving on the scene is delivering on this need for constant situational awareness. Partners want timelier information in smaller doses. Rather than dig for information, they want to be alerted when their attention or action is needed. They want to control the flow of information according to what is important to them at the time. Delivering all of that is a big deal for software vendors. But the leading vendors are in business to address buyer preferences, so some exciting new breakthrough products are hitting the market—for example, the new Active Information from , Inc. and Elite 3E® from Thomson Elite. 

 

Benchmarking's move into the top wish list reflects the growing awareness by law firm leaders that their firms can ill afford to continue flying blind. They need competitive intelligence.  They want to know key financial information from their peer and competitive groups. Surveys that are 12 to 18 months behind the curve aren’t satisfying that need.  Thus, we see the rise of new continuous benchmarking and monitoring services from the likes of Thomson, Redwood Analytics, and Juris.

 

Morepartnerincome.com is sponsored by , Inc.  For information about ® products and services for increasing law firm performance and partner income, go to www.Juris.com.

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Filed under Technology by Tom Collins

February 19, 2007

Law Firm Technology Trends for 2007

11:43 am

Perhaps no one is more respected in the blogging community than Dennis Kennedy, especially when it comes to trends. Dennis is a fellow member of Citytech’s Top 100 Global Tech Leaders.

 

Dennis has posted a five-part series on technology trends on DennisKennedy.com. For those in a hurry, he separately posted a short version.  Here are the links to his full five-part series (the category titles are my own):

 

Part 1: Widening the Digital Divide in Law

Part 2: Microsoft and Electronic Discovery

Part 3: Making Sound Technology Decisions

Part 4: Mobility and the Internet

Part 5: Collaboration

 

Dennis concludes his series with the following comment:

 

2007 will be a year of slow, but significant, changes that will begin to restructure the practice of law. Uncertainty and confusion over new Microsoft versions and electronic discovery will create a bit of a lull. Some firms will take advantage of that lull to re-evaluate and refocus making solid business decisions, but many firms will not. More than any other factor, this will lead to a growing digital divide between the technology-forward firms and the technology-backward firms, with fewer and fewer firms left in the middle, which probably will not be a great place to be over the long term. Security and portability will be important watchwords. However, the place to watch is the Internet and the tools to consider carefully are the collaboration tools. It might be a slow year, but it should not be a dull year. There will be a lot of opportunity for firms wanting to increase their competitive advantage.”

 

From morepartnerincome's view of things, early surveys indicate that plan on increasing technology spending in 2007, but not on staff or hardware.  Most of the anticipated increases involve software with emphasis on and workflow improvements. And for a final word, I should add that we always overestimate the speed of things and underestimate their eventual impact.  Falling behind the technology curve will inevitably have dire consequences.

 

Morepartnerincome.com is sponsored by , Inc.  For information about ® products and services for increasing law firm performance and partner income, go to www.Juris.com.

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Filed under Technology by Tom Collins

January 29, 2007

2007 Legal Technology Trends

10:50 am

Does anyone really have their finger on the pulse?  JoAnna Forshee at Envision Agency asked a group of media folks for their take on 2007.  The answers were all over the place.  Monica Bay of Law Technology News was so taken by Al Gore’s An Inconvenient Truth that she now sees green at every turn.  “Green law (use of technology to reduce facilities costs while being environmentally responsible) will screech to the front of the line, as more and more folks realize that we MUST pay attention to global warming — with a lovely byproduct that installing appropriate technology will actually reduce costs,” Monica wishfully explained.  On the other hand, London’s Karen Jones of Citytech explained that firms are suffering from implementation fatigue and 2007 will be a year of small projects.

 

Of course electronic discovery will be important in 2007 as firms continue to figure out this brave new world and the bean counters have their sights on Business Process Management (BPM) systems.

 

My take on 2007 is based on the responses to the Juris® Law Firm and on the feedback I’m getting from face time with across the county.  They want technology to help them manage the law firm.  Their appetite has been whetted by a growing awareness of emerging alternatives to voluminous reports that are days, weeks, and even months old. In many cases, these new tools do not require disruptive implementation. 

 

On the side, tell me they want less, not more, and they want information about now and the future rather than the past. To put that in terms of buzz words, they want situational awareness—where are we right this minute and, unless we do something about it, where are we headed. They also want targeted information that is relevant to their area of responsibility.  They want it in an instantly digestible form.  It needs to be actionable information.  Its need to be navigable-—you should be able to drill down or explode the information to obtain all you need to take action or make a decision.  What are the technologies that deliver on those requirements?

 

  • Automatic information presentation technology that monitors activity and who gets what and when

  • .Net technology that collects information about activity and transactions occurring well beyond the traditional accounting input points

  • Dashboard technology that replaces yesterday’s reports with graphic and visual presentation of information usually against or standards

  • Drill-down and analytical technologies that provide fast access to underlying information as well as search and manipulation to refine that information.

 

and law firm leaders have had a growing feeling of being chased by events rather than leading the firm toward planned and goals.  Why? Because of an information glut—an increasing volume of information that has been declining in value, increasing less relevant to current events and the pending future.  In short, they have been knocked out of the driver’s seat by systems that leave them drowning in information.

 

On the competitive intelligence side, automatic benchmarking services like those from Redwood Analytics, Thomson’s PeerMonitor and the Insight service can give a more timely picture, comparing their own performance metrics against those of relevant peers.  The new services eliminate the duel job of responding to surveys and then trying to match against those of the law firm.  The new services extract law firm metrics directly from the information systems of the participating firms, eliminating the puffery and wishful thinking that contaminates traditional surveys.  Another important advantage of the new automatic services is that they are more timely, giving the manager a current picture of the landscape.  Traditional surveys are often 12 to 18 months behind the curve.

 

For 2007, no single technology emphasis will dominate.

  • Litigators will be concerned with litigation-related technology

  • Administrators will be interested in technology to improve processes

  • Law firm leaders and want back in the driver’s seat

  • Those behind the infrastructure curve will be trying to catch up

  • Monica Bay will be trying to get all of us to go green

 

Morepartnerincome.com is sponsored by , Inc.  For information about ® products and services for increasing law firm performance and partner income, go to www.Juris.com.

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September 5, 2006

Legal Benchmarking Symposium brings together Redwood, Citgroup, Juris and PriceWaterhouseCoopers

11:19 am

 

It is not too late to register for theSeptember 20th Legal Benchmarking Symposium provided you act quickly,. The event is being hosted by Redwood Analytics and includes presentations by Redwood and other leading benchmarking survey providers including The Citigroup Private Bank, PricewaterhouseCoopers LLC and , Inc.

We know from imperial data that top performing pay attention to the numbers—theirs and those of their . Benchmarking and use of can lift a law firm to a new level of performance and partner income. A recent , Inc. survey of midsized disclosed that partners in the top performing 25 percent of these earned twice the income of the next twenty five percent and more than 7 times the per partner income of the bottom twenty five percent.

Unlock the Potential of Your Business.

Join other and law firm executives for an informative, interactive and valuable learning experience to facilitate an industry-wide effort to drive standardization and innovation in the legal benchmarking arena. Find out how your peers and competitors are using the power of information to grow their businesses, improve operations, and increase profitability.

2006 Legal Industry Benchmarking Symposium

September 20, 2006 Gaylord Opryland - Nashville, Tennessee
8:00-3:30 p.m.

Don’t miss Tuesday night’s networking event!

Wine tasting and dinner at the home of Stephen Collins, President and CEO of , Inc. on Tuesday, September 19th from 7:00pm – 10:00pm with live bluegrass music! RSVP by September 15th to 877.377.3740 or events@Juris.com. Transportation to and from the Gaylord Opryland Hotel and the Radisson Opryland will be arranged departing at 6:30pm. For more information go to www.juris.com.

Morepartnerincome.com is sponsored by , Inc. For information about ® products and services for increasing law firm performance and partner income, go to www.Juris.com.
 

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February 17, 2006

Law Firm Business Survey

11:28 am

Last year's survey of Law Firm conducted jointly with Managing and , Inc. identified three key challenges that face in achieving their growth objectives. and recommendations based on the survey were reported in the August and September 2005 issues of Managing Partner Advocate,. For printed copies of those back issues or to subscribe to the free Managing Partner Advocate, e-mail your request to morepartnerincome@juris.com with your name, title, and the firm’s name and address. Now the 2006 Law Firm Business Survey (for the year ended 2005) is underway. There are two ways you can participate:

  1. You can complete the survey manually by filling out the survey form and then mailing it to Managing , , Inc., 5106 Maryland Way, Brentwood TN 37027 or faxing it to (615) 377-3230.
  2. You can complete the online survey questionnaire. When completing the survey online, it may be easier to first print the manual survey form and gather the survey information, then complete the online survey questionnaire.

Why should you participate? The confidential survey takes a little research on the part of your staff for some of the numbers, but the payback makes it worth the effort. Consider the valuable items you will receive as a survey participant:

 

· The completed with analysis and commentary.

· Your firm’s key performance metrics compared to peers.

· An Excel® spreadsheet that you can use to analyze the results of “what-if” questions.

· Information about ® Managing Partner Forums, where partners from non-competing firms can share ideas and best practices.

· For those who complete their survey online, a money green “More Partner Income” hat for that next firm retreat.

Don’t miss this chance for valuable that can increase per-partner income for your firm. Print out the survey form and get your staff working on the answers today! The information you provide in the Law Firm Business Survey is held in confidence. The survey data is reported only in aggregate form or in a manner that does not identify information about any individual law firm.

 

Morepartnerincome.com is sponsored by , Inc. For information about ® products and services for increasing law firm performance and partner income, go to www.Juris.com.

 

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December 13, 2005

Best Law Firm Practices for Increasing Utilization

11:37 am

The approach to raising per-partner income should be done with long-range considerations. First, determine how the firm stacks up against such as those available from surveys, http://www.altmanweil.com. Fix the areas where you fall short. 

 

The number one item to consider is improved marketing, especially to existing clients. The second item is adjusting to fit the nature of the practice. Third is to engage in structured planning to identify the main things the firm should concentrate on to improve the business over the long term. Fourth is to improve management with focus on the law firm - , utilization, rate, and margin. That requires a sound that provides the and tools to keep the firm in line or ahead of its peers at all times.

 

The list below is a reminder of steps that you can take, among others, to increase utilization and productivity of improving per-partner income.

 

Steps for Increasing the Firm’s Timekeeper Productivity—Utilization

 

  • Provide with better tools for tracking and reporting billable time as worked, including use of Blackberrys and other PDAs
  • improves performance - set individual fee earner and/or goals, then track actual against the fee earner’s
  • Negotiate fee agreements providing for billing in minimal time increments
  • Generate more business to fully utilize existing and to support increasing the number of
  • Modify compensation plans to increase rainmaking and handing off work
  • Reallocate workloads to “even out” utilization and to avoid client hoarding at the partner level
  • Intensify training of young lawyers to shorten learning curves and improve productivity earlier in their careers
  • Substitute lateral hiring for law school recruiting
  • Add laterals with an established book of business
  • Employ professional administrative staff to reduce opportunity costs (lost ) of partners involved in management
     

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December 7, 2005

Tracking Law Firm Key Performance Indicators

11:39 am
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August 16, 2005

MyJuris® for Law Firms

11:13 am

I try to stay away from putting commercials in MorePartnerIncome. From time to time, however, there are products  that you just have to  know about. Today, I reviewed the current status of a soon-to-be-released new , Inc. offering. And, I can’t keep from giving you a peek at this revolutionary companion product for ® Law Office .

 Myjuris main screen small.JPG
 
The new option for is called MyJuris. It was designed specifically for the benefit of working and managing attorneys. First, it is a .NET application and works in the office or over the Internet. For working attorneys, it is the next generation in time tracking and reporting software and includes an option to go mobile using a Blackberry® or other PDA devices.  MyJuris is easier and faster and it captures time that is already being worked but is not getting reported. With the mobility option, it converts downtime into productive time. Ipsos-Reid, one of the top 10 research firms in the world, reported that surveyed firms averaged 53 minutes per day of recovered productive time using mobile devices like the Blackberry—almost an hour per day per fee earner!
 
The most exciting aspect is what MyJuris does for the managing and supervising attorneys. It provides the situational awareness I have talked about in other postings. It is a component that provides a secure command center with a complete field of view over the manager's area of responsibility. It includes not only the information in your accounting system, but also the pending information entered by working attorneys that hasn’t been finalized and passed to the accounting department. In short, it gives you the real picture—current as of the moment you view it. The MyJuris dashboard includes drill-down graphs, heat maps, calendar images and tables that provide you with real-time information in hours and dollars for the work being done and that previously billed by the legal team. The dashboard is customizable to make sure it includes the “” important to you.
 
What does MyJuris do for the manager? While most managers are limited to analyzing “why” after the fact, MyJuris equips managing and supervising attorneys with information in time to take corrective action that will change the outcome. That means increased per-partner income.
 
While MyJuris was built for the legal professional, its benefits do not leave the accounting and administrative side of the law firm without powerful new benefits.  MyJuris will shorten the billing cycle, speed up cash flow and increase . It includes an automatic compliance feature that pre-audits time entries against client mandated rules, eliminating client rejected bills and mark downs because the firm’s bill for services included entries that violated the negotiated rules.
 
MyJuris is scheduled for release this fall. If you would like more information, contact , Inc. at 877/377-3740 or e-mail info@juris.com.

 

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June 3, 2005

It is all about Management

10:23 am
The statistics for mid-sized firms place the time actually spend on management at around 36%.  Half of their time is spent on billable engagements.  The managing partner chose law, not , for his or her career.  If there is one single thing that has the best probability of propelling a firm to the top tier in partner income and wealth accumulation, it is the addition of an effective professional business manager (CFO) to replace the part-time management model.  
 
The right financial technology brings to the firm and the information to measure performance, along with the tools to, also, improve performance.  It takes professional management to get the most out of that information and those tools to keep the firm on track with, or above, the for , rates, utilization and .  
 
Run the numbers in your own head.  Part-time partner managers can shift most of that time back to producing revenue.  Add to that just a small portion of the potential for improving income and it will look like a no-brainer.  I call it “no cost management”.  It is not only free, it increases per partner income.

 

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