March 26, 2007

Law Firm PEP (Profit Per Equity Partner) Under Fire

10:28 am

PEP as a measure of law firm has come under fire lately.  See the , Esq. post Is PEP the Proper Measure of Success?.  Profit per Partner is a perfectly legitimate measure of financial return to the owners of a law firm.  There are, however, those shortsighted firm leaders who would maximize PEP at the expense of long-term law firm success just as in the corporate world you can find some less-than-stellar CEOs who focus on earnings per share while damaging the long-term value of the business.

 

How should performance of a law firm be judged?  What attributes should management use as its steering points for long-term success?  For the answer, you don’t have to look far. Peter Drucker spelled out the eight areas in which organizations create value in the eyes of those to whom it is accountable.  The eight key result areas are:

  1. Customer Satisfaction

  2. Productivity

  3. Innovation

  4. Resources

  5. Management Development and Performance

  6. Employee Attitude and Performance

  7. Public Responsibility

 

The point is no single metric tells the whole story. The successful organization must address each of the eight areas through its objectives and control systems. It must set goals, , and hold people accountable in all eight areas.  Profit per Partner is just one measure.  It isn’t an inappropriate one. Like any other single metric, it can be inappropriately pursued.

 

Morepartnerincome.com is sponsored by , Inc.  For information about ® products and services for increasing law and partner income, go to www.Juris.com.

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February 28, 2007

Client Retention in Law Firms

11:17 am

There is a difference between new fee revenue and new client fee revenue. A law firm has to work harder for the opportunity to earn each dollar of new client revenue. New client revenue is prized all the more because of the difficulty of winning the business and because of the intuitive understanding that without new clients, the law firm will wither and die on the vine.

Nevertheless, we can never forget that for most , each year’s fees will come largely from its existing clients. Existing clients are often taken for granted. New client development and existing client retention each require planning, and for each, the firm must adopt strategies, develop programs, delegate responsibility, set goals, and hold people accountable.

Here are a few worthy questions important to existing client retention:

  • Are the firm players involved with key clients and keeping up with business and industry trends?
  • Have we set expectations or set specific goals for spending non-charge time talking with key clients about their goals and concerns?
  • Do we plan personnel changes involving key clients and involve those clients to assure the changes are valued rather than viewed as disruptive and costly?
  • Do we ask how we are doing and then do something about it when clients tell us?
  • Do we have a client bill of rights to set firm-wide expectations concerning customer care?
  • Have we as partners gotten together and “agreed on what we agree about” –i.e.—reached a as to our ?
  • Do we communicate our continuously and frequently?
  • Do we hold people accountable for the quality of their work and for how they treat others?

Have you walked through your office and inventoried the smiles you encounter or looked at the appearance of the office and observed the interaction between team members as a client might see those things?

It is worth knowing that most professional liability claims against midsized firms arise due to lapses in administrative and management systems and not because of the actions of the lawyer. That should bring home how important it is to have the entire law firm team on board when it comes to care and treatment of the firm’s clients. Make them part of the planning and action teams charged with the goal of continuing to improve law firm practices and procedures to better service the law firm clients—to earn excellence in the customer’s eyes.

Morepartnerincome.com is sponsored by , Inc. For information about ® products and services for increasing law and partner income, go to www.Juris.com.

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January 8, 2007

Women and Men Rainmakers in Law Firms

2:36 pm
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November 30, 2006

Measurement Improves Law Firm Performance

10:53 am

People, not numbers, determine the success or failure of a law firm.  Performance is created by empowered people or limited by the effectiveness of the firm’s strategies and tactics (formal or informal) and the of the firm’s practices.

 

That being said, make no mistake, successful law firm leaders pay attention to the numbers.  Intuitively, successful leaders understand that improves performance.  They plan, set goals, , and hold people accountable.  Partners in the firms that do those things earn, on average, two to seven times the income of those who don’t.

 

Numbers allow to express the firm’s targeted performance.  Numbers enable the partners to compare the firm’s performance to its own or to the performance of other similar .  Financial metrics (numbers) are the outcome of the firm’s people—the degree by which they are “doing the right things in pursuit of the firm’s goals and doing those things in the  right way.”  Put into a simplified model, numbers help answer “what if” questions by letting the firm’s partners test the impact of various scenarios:

  • How will an addition in the number of associates alter the ?

  • How will an increase in the firm’s fees affect distributable partner income?

  • How will an increase in effect partner distributions? 

 

Listed below are seven metrics that influence law :

    1. Productivity or Utilization

    2. Effective (Blended) Rate

    3. Margin

    4. Days of unbilled fees (work in process)

    5. Days of billed fees outstanding (accounts receivable)

 

Each of the seven metrics should be religiously measured and reported.  Current performance should be compared to prior periods to determine if the firm's is improving, holding its own, or declining.  The numbers should be compared to the firm’s to determine if it is achieving its objectives.  They should be compared to of similar firms.  Doing so will most likely indicate areas that deserve attention and that represent lost opportunities.

 

While alone will improve performance, combine with goals and plans to achieve those objectives and the whole ball game will change.  Planning, goal setting, measuring, and accountability go hand in hand with increased management and teamwork.  The resulting culture in such sets those firms and their performance completely apart from who are not similarly engaged.  

 

If you need help computing any of the seven basic metrics, refer to the previous posts linked below:

 

What Is Utilization?

What Is Blended Rate?

What Is Realization?

Measuring Law Firm Collection Realization

Measuring Law Firm Margin

What Is Leverage?

Measuring Law Firm Work-in-Process Days

Measuring Law Firm Accounts Receivable Days Outstanding

 

Morepartnerincome.com is sponsored by , Inc.  For information about ® products and services for increasing law and partner income, go to www.Juris.com

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November 21, 2006

For a Law Firm, Time is Money

11:36 am

Here are some tips I picked up from a panel discussion during the Wisconsin Technology Conference. The panel included Dustin Cole, Lori Kannenberg, and Dave Bilinsky.

Lost time: Studies show that work/billable hours are lost if not recorded contemporaneously. One lost billable hour per day at $200 per hour represents a $50,000 annual loss per attorney.

improves productivity: Establish billable time goals and .

Know your EHR: For each attorney, practice class, client, and matter, compute your Effective Hourly Rate (Fees received/hours worked related to those collected), i.e., who are your winners and losers?

Client satisfaction: Satisfaction drives all financial metrics. Understand their objectives, explain your processes, create realistic expectations, keep the client informed, stress client service, seek feedback, and implement changes.

Raise your hourly rates: Think revenues; think quality versus quantity; think differentiation.

Speed up billing and collections: Issue timely bills; make sure bills comply with required special formats; make bills look like invoices, and include a due date—even better, consider one or more of the following:

  • Get an advance payment
  • Get an agreement that the advance is evergreen
  • Get credit card information
  • Get an agreement that you can automatically charge the credit card
  • Get an agreement that you may apply any past due balance to the credit card

Say “No” to deep discounts: Discounts as incentives to settle bills condition clients to wait for the discount.

Collection phone calls: Phone calls are more effective than collection letters and you can turn collection work into a relationship-building opportunity.

About the panelists: Dustin Cole is the founder and President of Attorneys Master Class, providing personal support for increasing attorney revenues and protecting quality of life. Lori Kannenberg is the administrator for Lawton & Cates, S.C., Madison and the past President of the Wisconsin Association of Legal Administrators (WALA). Dave Bilinsky is the Practice Management Advisor for the Law Society of British Columbia. Bilinsky’s articles on practice management appear in numerous publications, including ABA's Law Practice Magazine, the Canadian Bar Association's The National Magazine, and others.

Morepartnerincome.com is sponsored by , Inc. For information about ® products and services for increasing law and partner income, go to www.Juris.com.
 

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October 31, 2006

Law Firms Succeeding on Purpose

11:24 am

that set objectives, , and hold people accountable outperform others. And the difference is big. Partners in the top performing 25 percent of midsized earn twice as much as those in the next highest 25 percent.

That was one of the points Stephen Collins, , Inc. CEO, made in his opening remarks before the 300 at the 21st annual educational conference of Users International Group on October 27, 2006.

There are two ways to be successful—by accident or on purpose. Accidents do happen, but accidental success seldom lasts. You lose at life’s lottery just as quickly as you win. What is the old saying—“Easy come, easy go.”

Lasting success is achieved through purposeful determination. The steps for building long-term success as a law firm are the same as those followed by other well run businesses:

  • Engage in structured
  • Have leaders agree on
  • Practice budgeting and goal setting
  • Engage in benchmarking and competitive intelligence
  • against budgets, goals, and
  • Lead through constant communication
  • Hold people accountable:
    • Recognition
    • Compensation
    • Promotions
    • Terminations

Magic happens when people pursue a common set of goals bound together by a core set of beliefs—but it doesn’t happen by accident.

Morepartnerincome.com is sponsored by , Inc. For information about ® products and services for increasing law and partner income, go to www..com.
 

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October 12, 2006

Five Key Differences between Midsized Firms and BigLaw

11:00 am

Earlier this year, Hildebrandt’s Susan Longo and Susan Lambreth set out the differences between BigLaw firms and the majority of midsized firms in an article appearing in Law Practice Today. The authors note that those midsized firms that have addressed these same issues have reaped positive benefits. What are the areas of difference? They identified five.

Culture

and Authority

Bench Strength and Talent Pool

Professional Management

A Traditional View of the Business of Law

From the culture standpoint larger firms tend to have a branded or institutional culture—it is all about the firm not the individual. They have put structure and processes in place for effectively managing the firm and for projecting an image and style for the firm. If we look at most midsized firms, partner autonomy remains a core value. In such an environment, self interest obstructs the developing and institutional image or culture. The notion of “my” clients is superior to “our” and “we” and thus the continuity of the firm is always in jeopardy. In the end “my” type firms are less successful.

The exalted level given partner autonomy in the majority of midsized firms limits the authority of its managers. In addition, midsized firms tend to undervalue the management component of its and practice leaders. Limited authority coupled with misguided compensation plans produces the result you would expect. Inadequate management is the reason 75% of midsized firms have no strategic plan. It explains why they fail to set clear goals, and hold people accountable. Their performance is in stark contrast to the top performing 25% of midsized whose partners earn two to seven times the partner income level of those with a “my” culture and inadequate management.

When it comes to bench strength and talent pool, the large firm has an advantage that is beyond the reach of midsized . However, as I noted in a prior post, even if one looks at the legal services needs of major corporations, a large talent pool is only important in about 10% of their cases. Rather than compete with Biglaw on Biglaw's terms, the more successful midsized firms look elsewhere for competitive advantage—price, industry knowledge, narrowly defined markets they can dominate. Less successful firms tend not to have defined the competitive advantage or value proposition for their firm. They pursue a “me too” strategy. The problem with “me too” is that rather than differentiating the firm, its message is “we are no different.” If you are no different then why should a client do business with you rather than some other firm?

Regarding professional or non-lawyer management, studies rather consistently show that firms who have invested in non-lawyer C level management produce higher levels of per-partner income. A minority of midsized is beginning to add full time management but it is still the exception. The lack of non-lawyer managers (managers who do are not conflicted by two apposing responsibilities, the billable hour vs. their management duties) leads to wide differences among midsized firms when it comes to their . Because management is more consistent among Am Law 200 firms the variation in is less. All Am Law partners are doing well financially; the same can not be said for all midsized . Midsized can improve performance and consistency by adding non-lawyer professional managers or by at least increasing the value they place on the contribution of their part-time lawyer managers.

When you come down to it, the fifth point difference trumps all the others. BigLaw is in the Legal Services Business. Most midsized have not made the transition from the practice of law to the business of legal services. In their article, Longo and Lambreth write “Years ago, most were small and managed by partners who had full-time practices and spent only as much time as they had to on business strategy and operations. In fact, there were those who resisted a business-like approach to running their for fear that it would have a negative impact on productivity (too much bureaucracy, administrivia), collegiality (fosters unhealthy competition) and entrepreneurial spirit (too much accountability). Today, that business philosophy translates into inefficiencies, compromised , uneven client service and lack of direction, just to name a few drawbacks of operating under such a business model. For many mid-sized firms, recognition of the need for change in their management approach has evolved slowly because they haven’t fully embraced the benefits of a more centralized management structure and the hard decisions required to remain competitive.”

I couldn’t have said it better. At the same time I should point out that at least a quarter of midsized firms appear to have made it into the business camp and are doing well with partners earning two to seven times that of the rest of the pack.

Morepartnerincome.com is sponsored by , Inc. For information about ® products and services for increasing law and partner income, go to www.Juris.com.

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September 18, 2006

Want To Have A Record Year For Your Law Firm?

10:50 am

Put a plan in place to reduce the time it takes to bill for services. Couple faster billing with deliberate collection efforts, and will enjoy a record income year.

On average, 148 days pass before payment for legal services is deposited in the law firm’s bank account. That is almost half a year’s worth of fees. Based on the 2005 Juris Law Firm Economic Survey, the typical midsized law firm takes 72 days to put a bill in the mail. Another 76 days elapse before that bill is collected.

Because most use the cash method of accounting, neither work in process (unbilled fees) or accounts receivable (billed but uncollected fees) appear on the law firm’s balance sheet. Combined, these represent the typical firm's largest asset.

don’t pay enough attention to cash flow in a systematic way. They aren’t in tune with the value of unbilled fees and uncollected cash, especially when cash flow seems consistent with past patterns. If you don’t get the bills out quickly and accurately, your firm is going to perform poorly relative to what the outcome could be. Slow billing and collection appears to be a problem with firms of all sizes and across all levels of performance.

There is no justification for slow billing. How do you speed it up? Start the process by asking your accounting and for a plan to do just that. Work with them to finalize that plan. Support that plan. Give them objectives () based on their approved plan. against those . Recognize and reward their accomplishments. Hold people accountable (including partners) for their role in the plan.

Morepartnerincome.com is sponsored by , Inc. For information about ® products and services for increasing law and partner income, go to www.Juris.com.

 

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June 26, 2006

Law Firm Benchmarking Comes of Age

10:37 am

improves performance. It doesn’t take a rocket scientist to understand why athletes and why they so carefully study the performance of others. When you have a and when you measure your own performance against that , it becomes more achievable.

Intuitively, understand. For years they have purchased every law firm survey they could get their hands on. Unfortunately, the surveys were always at least one year outdated. Most firms could never find survey segmentations that represented a perfect for comparisons.

That world is beginning to change. Live benchmarking and timely shared information among individual anonymous members of peer groups will give realistic for identifying opportunities for improved performance and increased per partner income. Just as record keeping in sports has changed the quality of the game live benchmarking will change the practice of law for the better. Consumers of legal services will benefit as compete to provide competitively better service at lower cost through . , especially competitive , improves results.

Who are the players?

Redwood Analytics: The first on the field is Redwood Analytics. Redwood has a significant presence among the AmLaw 200 . Redwood works with each participating law firm to map data from the law firm’s existing to Redwood’s proprietary extraction tool. Once implemented, performance data is automatically extracted to provide actionable performance metrics for the individual client. The extracted information is stripped of its firm identify and added to Redwood’s database of participating firms. That anonymous database is used by Redwood to provide participating with comparative performance metrics for their selected . Those comparisons put Redwood clients on track to match and exceed their group—driving constant improvement.

Thomson Corporation: Not to be left out, Thomson West recently announced the West PeerMonitor™. As with Redwood Analytics, the service is targeted toward large . Thomson’s news release explained the new services: “Law firm leaders, often frustrated by the lack of real-time competitive information available to them, now have an answer that will help them to make more informed management decisions.” According to Thomson West, PeerMonitor provides with competitive facts as current as the most recent monthly financial statements. PeerMonitor enables law firm executives to benchmark their business performance to a named group of peer across a range of pricing, profit and expense categories.

, Inc.: The Company is targeting a release of its new Benchmarking service, ® Insight, for October of 2006. Unlike Redwood or Thomson, the benchmarking service is targeted toward midsized . The service will eventually be available to both using law firm business systems and those using competitive financial systems. However, the initial release will be limited to which comprise more than one fourth of all US midsized firms. Like Redwood and Thomson West, information available to participating firms differs from traditional survey approaches in that it is collected automatically on a real time basis. Performance information is extracted from the financial systems of participating firms with all identifying names purged, and is held in a secure database. Participating firms can compare their own performance against a they select. For example, a firm comparing its performance against a of five firms may compare its performance to the aggregated results of the best two or three and worst two or three, but never against a single firm in the group. The identity of individual firms is masked at all times.

Today, law firm and executives invest significantly in the purchase of year-old surveys, and then invest their time and staff time in comparative analysis against imperfectly matched segmentations. They do this in an effort to collect competitive intelligence as a guide for improving the law firm’s own performance. This is all about to change—not only for the mega firms, but with Inc.’s entry for midsized firms as well.

Real-time benchmarking takes law firm decision making to new levels and promises to place participating firms on the track toward continuous improvement. Like athletes in training and competing against the best, the accomplishments of each contributes toward improvement across the entire field.

Morepartnerincome.com is sponsored by , Inc. For information about ® products and services for increasing law and partner income, go to www.Juris.com.
 

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March 30, 2006

Law Firms Train for a Competitive Edge

12:13 pm

Races are won by fractions of seconds, but not by accident.  Athletes and train to win. Is your law firm up to the competitive race? How physically fit and well trained is your team? 

 

Athletes understand that they must measure everything they do to achieve exceptional performance. Marathoners can remember all their best times; everyone knows their heart rate training zones. Cyclists know their power and aerodynamic drag numbers.  In fact, Lance Armstrong’s cycling power output was a closely guarded secret because his coaches knew that if a competitor knew that number, they would have a .  Athletes instinctively understand that increases performance. They break down all the key components of performance and then develop training regimens to improve their fitness and skills in order to give them the best chance to succeed.  Fitness and skill development combined with the proper attitude translates to winning…in sports and in business. 

 

What about your law firm? How fit is it?  Do you measure and train for success? Do you know what your key performance indicators are?  Do you break down the components of those and train to trim off time? How does the time capture process work in your firm?  How long does it take?  What aspects are repetitive, error-prone, slow or wasteful? The difference between a champion and the field is usually less than 5%.  But the champion reaps all the benefits.

 

The cyclist in the photo is Stephen Collins, president of , Inc. He along with other competitors are members of TriStar CyclingTriStar, sponsored by and Bank America, counts several doctors, lawyers, bankers, entrepreneurs and other professionals among their members. The team is a 501c (3) charitable organization focused on the development of junior cyclists (ages 10 to 18), providing mentorship, coaching, and financial assistance. This year, the team is promoting the Edgar Soto Memorial Stage Race to promote the Share the Road initiative to raise awareness for safe cycling.  If you would like to help TriStar with its charitable mission, send your donation to TriStar Cycling, c/o , Inc., 5106 Maryland Way, Brentwood, TN 37027.

 

Morepartnerincome.com is sponsored by , Inc.  For information about ® products and services for increasing law and partner income, go to www.Juris.com. 

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